Aline Dillinger-Vulfovich
Carouge,Geneva
Summary
Goal-oriented payroll and benefits Specialist with 15 years of experience within International Organizations (EU and private sector). Great expertise in HR administration and payroll management. Adept at building and maintaining positive relationships with employees and management. Strong organizational skills and committed to adhering to relevant benefits laws and regulations. Strong organizational skills with keen eye for detail.
Overview
18
18
years of professional experience
5
5
Languages
Work History
Human Resources Specialist, Payroll and Benefits
EUROPOL
01.2016 - 03.2023
- City: The Hague
- Country: The Netherlands
- Act as the primary focal point for staff on Salary, Compensation and Benefits matters.
- Act as primary focal point for queries on leave and absences recording and time management.
- Provide administrative support to all collaborators on HR related procedures.
- Brief new and departing staff on onboarding and separation processes.
- Advise all collaborators on the salary entitlements according to their contractual and family situation.
- Advice all collaborators on the interpretation of decisions, rules and regulations.
- Remain updated on any changes in the EU Staff rules and regulations and inform collaborators accordingly.
- In charge of payroll activities (compilation in excel, calculation, verification, correction, paiement).
- Ensure accurate and timely salary payment to 1000 Europol employees.
- Monitor allocation and payment of entitlements and perform yearly review of staff family situation.
- Monitor various budget commitments related to HR activities (annual budget of 48 million EUR).
- Prepare HR reports and auditory reports.
- Act as main actor in the project of implementation of a new HR system.
- Keep staff profiles updated in the HR system.
HR Administrator
EUROPOL
01.2016 - 12.2020
- Administer all employee benefits: reviewing documentation, processing claims or forms, approving payments.
- Arrange on-boarding of new staff members.
- Guide and explain HR procedures and rules during entire employee life cycle.
- Process leave requests (parental leave, part-time, family leave, leave on personal ground).
- Monitor to ensure timely initiation of actions of contract extensions, probationary periods, conversion of appointments, retirements, and maximum duration of contracts.
- Compile and encode monthly salary changes on excel payroll file.
- Act as main focal point for all questions related to invalidity procedures.
- Act as main focal point for all questions from staff related to EU pensions and retirement.
Finance Office Assistant
EUROPOL
07.2011 - 02.2016
- Support Europols' experts with finance and administrative related procedures and tasks.
- Monitor the life cycle of a budget commitment (initiation, consumption/payments, de- commitment, reconciliation, carry-over).
- Support the payment process of invoices.
- Produce expenses reports, statistics and other documentation needed for the supervision of the budget implementation.
- Monitor all incoming requests, follow-up on outstanding expenditures to comply with financial deadlines.
Secretary
EUROJUST
04.2008 - 07.2011
- The French Desk
- City: The Hague
- Country:
- Provide a day to day administrative and secretarial support.
- Prepare and compile supporting documents for meetings.
- Support the organization of events, meetings and conferences.
- Give travel and accommodation recommendations to Eurojust delegates and visitors.
- Monitor the budget for domestic missions.
French teacher and head of French desk
BRITISH INTERNATIONAL SCHOOL, Ho Chi Minh
02.2005 - 07.2007
Education
Master of Arts - Humanities (Sciences Humaines Et Sociales)
Université De Rouen
France07.2007
Skills
- Excellent communication, and interpersonal skills
- Great adaptability to change
- Excellent customer service skills
- Discrete, professional and diplomatic in all times
- Excellent organizational and time management skills
- Able to work under pressure and to meet strict deadlines
- Able to work in a multi-cultural environment
- Proven knowledge in Microsoft Office suite, particularly Excel
Timeline
Human Resources Specialist, Payroll and Benefits
EUROPOL
01.2016 - 03.2023
HR Administrator
EUROPOL
01.2016 - 12.2020
Finance Office Assistant
EUROPOL
07.2011 - 02.2016
Secretary
EUROJUST
04.2008 - 07.2011
French teacher and head of French desk
BRITISH INTERNATIONAL SCHOOL, Ho Chi Minh
02.2005 - 07.2007
Master of Arts - Humanities (Sciences Humaines Et Sociales)
Université De Rouen
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