Anna Gutzwiller

• Supervising the accurate and timely entry of financial data into the accounting system, including bank transfers and invoicing procedures
• Establishing and enforcing internal policies
• Managing invoice processing workflows: verifying correctness, obtaining approvals, and preparing payments
• Organizing and maintaining both financial and HR documentation—ensuring all records, such as receipts, invoices, and statements, were well-structured and easily accessible
• Liaising with external accounting offices to reconcile bank statements, accounts payable, and receivables for consistency
• Preparing and reviewing expense reports in line with company policy
• Assisting with budget preparation and monitoring company expenditure
• Overseeing the quarterly and year-end closing cycles, including the analysis, and review of financial statements for accuracy and completeness
• Communicating effectively with suppliers, customers, and internal departments to resolve billing inquiries and discrepancies
• Maintaining a systematic archiving and filing system for all financial and HR documentation
• Supporting audit activities by preparing and organizing required documentation
• Assisting with payroll processing, including gathering data and ensuring timely payments
• Providing general administrative support to the accounting team, such as scheduling meetings, and handling correspondence

• As below (relocation from Poland to Switzerland)

• Enabling implementation of A2R-processes and reporting, complying with Merck guidelines and local statutory accounting
• Delivering all project deliverables including area of Change Management
• Responsible to meet all process-related Finance non negotiables during SAP-deployment
• Secure the correctness in data migration of master and transactional data, including data cleansing and monitoring
• Coordinating content review of testing scenario to optimize testing A2R-specific processes (including A2R-process steps in other E2E-processes) based on available resources, timing, and priorities & risks
• Making sure Project Key User, A2R Business Process Architects and A2R consultancy capacities pro-actively planned and procedural testing knowledge available as required
• Monitoring Business and User Acceptance testing
• Supporting definition of cutover plan
• Providing status to Senior Management (e.g., Head of Project Management, Finance Management) and other stakeholders (e.g., Local Finance, Delivery Teams and Sectorial & Group Controlling)
• Ensuring successful business process performance for hyper care and MEC until project exit is reached
• Assuming the role and responsibilities of People Manager, developing internal talents, recognizing, and rewarding performance
• Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
• Identified plans and resources required to meet project goals and objectives.
• Monitored project performance to identify areas of improvement and make adjustments.
• Monitored progress against established goals, adjusting schedules and resources as needed to keep projects on track.
• Met project deadlines without sacrificing build quality or workplace safety.
• Established effective communication among team members for enhanced collaboration and successful project completion.
• Coordinated with cross-functional teams to resolve project issues and mitigate risks.
• Managed risk assessments and implemented mitigation strategies to minimize potential issues during project execution.
• Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
• Coordinated cross-functional teams and resolved conflicts, maintaining a positive work environment throughout the project lifecycle.
• Developed strong relationships with stakeholders through regular communication updates, fostering trust and confidence in the team''s ability to deliver results.
• Collaborated closely with senior management to align project objectives with strategic company initiatives, ensuring that efforts contributed to overall business growth.
• Enhanced overall project success by conducting thorough post-project evaluations and incorporating lessons learned into future efforts.

• Supporting from finance perspective all necessary project activities:

-Project expertise: GL, Banking, MEC reporting by implementing the processes and getting acquainted with Lean Financial Framework, Global Work Instructions, Merck Accounting Guidelines

• - Project execution:
• O supporting template set-up and deployment of ERP for A2R processes and financial part of all other End2End workstreams
• O participating in Fit2Standard workshops
• O implementing project methodology - agile
• O testing – scope revision, prerequisites, execution, rising potential risks of delay, communicating testing blockers
• O providing training to new joiners
• O supporting cutover activities
• O supporting end users during hyper care
• - Data migration:
• O developing migration concepts
• O completing mappings
• O performing preload and post load checks for transactional data
• O preparing documentation for audit
• O supporting data cleansing

• Handling and performing the GL operations task of the assigned entity on a daily basis including month end close (MEC) activities, to ensure realization of service objectives within set guidelines/policies
• Managing processes and tasks to provide internal customers with financial data/reports, manage accounting processes, post to the general ledger, maintain master data and reconcile/maintain accounts
• Preparation of reports as required by the local finance and Group Accounting, performing financial analysis and audit tasks
• Leveraging the expertise, constantly seeking out better ways of performing processes, contributing to process excellence initiatives, and to support operational performance reporting activities

• Coordinating the work of the team
• Designing targets, techniques, and tools to support task performance
• Participating on process improvement
• Conducting status calls with Local Finance
• Ensuring SOX and operational controls are in place
• Conducting job interviews, monitoring training requirement of the team, providing mentorship and career development to members of the team

• Collecting customer information and updating credit limits
• Confirming Month-End Intercompany Balance and Netting

• Work shadowing; knowledge capture; process maps and SOP creation
• Supporting Transition Lead with communication with Local Finance Team in Italian

• Managing the team and leading operational calls with the Client

• Posting all payments to customer accounts correctly and in a timely manner
• Submitting Intercompany balances
• Performing Bill of Exchange Process
• Conducting account research and analysis