Beata Chudyba
SENIOR ACADEMIC ADMINISTRATOR
Vauderens
Summary
Dedicated and highly organised senior administrator with over 15 years of experience in administrative coordination, and project management operatioNS, and stakeholder management. Adept at streamlining business processes, coordinating complex schedules, and providing high- level organisation support in fast-paced, international environments.
Proven ability to manage multiple projects, liaise with senior leadership, and drive efficiency in global organisations
Overview
20
20
years of professional experience
5
5
years of post-secondary education
4
4
Languages
Work History
Senior Academic Administrator
International School of Lausanne
01.2016 - Current
- Together with five members of the Senior Leadership Team, ensured seamless ensure seamless operational · coordination of the Secondary School (550 pupils)
- Led administrative coordination of the International Baccalaureate (IB) Diploma Programme, ensuring compliance with academic and regulatory requirements for 600+ students
- Managed complex scheduling for 80+ faculty members and developed academic timetables in collaboration with senior leadership
- Organised reports and presentations for the Board of Directors, and generated statistical data for internal review
- Administered budgets, processed invoices, and managed billing for the Secondary School
- Supervised IB Diploma examination logistics, including scheduling, protocol management, and successful delivery of simultaneous exams across multiple locations
- Coordinated the annual graduation event at SwissTech Convention Centre, attended by approximately 700 people and 100 graduates, overseeing technical requirements, catering, photography, and ensuring seamless execution
- Drafted, proofread, and managed communications on behalf of senior leadership, maintaining professional and effective internal and external correspondence
- Responsible for a team of 17 instrumental teachers (2019 - 2023), overseeing the development and revision of the music programme
Senior Asset Manager
Niche Portfolio
01.2009 - 01.2011
- Managed a real estate portfolio valued at $9.8 million, ensuring strategic business support and financial oversight
- Provided strategic business support, managing multiple stakeholders and ensuring business objectives were met
- Led contract negotiations, marketing campaigns, and financial management for an extensive portfolio
- Oversaw trust accounting and financial reporting, ensuring the efficient management of income and expenditure
- Managed and trained teams, ensuring high performance and alignment with business goals
- Optimized asset allocation by performing in-depth market research and staying current on economic trends.
- Collaborated with cross-functional teams to develop comprehensive business plans, driving operational excellence and maximizing profitability.
- Oversaw due diligence efforts during acquisitions to minimize potential risks and ensure smooth transactions.
Asset Manager
Quinn Harrington Managers
01.2005 - 01.2009
- Developed and executed marketing strategies and property appraisals to maximise asset performance
- Coordinated sales campaigns, liaised with stakeholders, and negotiated transactions
- Managed financial administration, trust accounting, and income/expenditure reporting
Education
ISL Leadership Program -
Claire Drury
Le Mont-sur-Lausanne 09.2022 - 01.2023
Management Essentials -
Harvard Business School
09.2020 - 01.2021
Certificate of Service Excellence -
École Hôtelière De Lausanne
Le Mont-sur-Lausanne 10.2016 - 01.2017
Bachelor of Arts - Sociology Major
Macquarie University
Sydney 02.1998 - 01.2002
Skills
- Project management
- Budgeting and financial management
- Staff training and development
- Process improvement and efficiency optimisation
- Strong communication and rapport building skills
- Event planning and logistics coordination
- High-level organisational and problem-solving skills
- Stakeholder and relationship management
Additional Information
Highly adaptable and comfortable in fast-paced environments. Passionate about efficiency, process improvement, and driving operational success.
References available upon request.
Timeline
ISL Leadership Program -
Claire Drury
09.2022 - 01.2023
Management Essentials -
Harvard Business School
09.2020 - 01.2021
Certificate of Service Excellence -
École Hôtelière De Lausanne
10.2016 - 01.2017
Senior Academic Administrator
International School of Lausanne
01.2016 - Current
Senior Asset Manager
Niche Portfolio
01.2009 - 01.2011
Asset Manager
Quinn Harrington Managers
01.2005 - 01.2009
Bachelor of Arts - Sociology Major
Macquarie University
02.1998 - 01.2002
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