Beril Busra Sayar
Brugg
Summary
Dedicated and reliable Executive Assistant with 7+ years of experience, skilled at offering high-level administrative support. Expert in travel management, expense tracking and schedule coordination. Proficiently assists executive team using exceptional communication and organizational skills.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Hitachi Energy Switzerland Ltd
07.2017 - Current
- Event Planning
Experience managing complex events, including company Christmas party, jubilee event (500+ guests), team events, off-site meetings, training, workshops and conferences. Planning every aspect of an event, including budgets, purchase orders, objectives, themes, seating and working with event suppliers - Calendar Management
Managing calendars and scheduling requests - Travel Arrangements:
Arranging every aspect of complicated global travel plans, including managing visas, flights, hotels, local ground transport. Experience in working independently and with a travel management company to maximise travel plans with multiple flights and destinations. - Deputy of Senior Executive Assistant
- Processing & Controlling Expense Reports
Processing all expenses for my Executives. Controlling expenses for my Executive’s team and their direct reports. Maintaining expense reports and liaising with the audit team - Onboarding Process
Managing onboarding of new staff, arranging the correct equipment and starter packs, making introductions and touring the offices - Document Preparation
Preparing required documents to apply for Business assignments/ short-team assignments, work visa - that includes collaboration with Line Managers, local and global HR for budgeting salary, planning schedule - Contract Management
Preparing Service Agreements across the world in collaboration with legal, controlling and Line Manager - creating Service Agreements, opening orders in SAP according to Agreements, following up to receive the signed contracts back - Information Management:
Managing the flow of information across the department to ensure that my Executive has everything they need for their work while ensuring that everyone who needs to be in the loop is aware and has what they need.
Executive Assistant
Ernst & Young Ltd
12.2015 - 06.2017
- Travel Arrangements for Partners and Executive directors incl visa applications and processing expenses
- Extensive calendar management for Partners and Executive Directors
- Organizing Events - internal and customer related
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- On-boarding of new Executive Assistants incl trainings
- Tax Extensions for our customer
Customer Support Specialist
Möbel Pfister AG
04.2015 - 11.2015
- Helping large volume of customers every day with positive attitude and focus on customer satisfaction
- Providing primary customer support to internal and external customers
- Resolving concerns with products or services
- Monitoring deadlines
Assistant Project Management
ALSTOM Grid AG
08.2012 - 10.2014
- Accounting: raising customer invoices
- Organizing customer visits incl site visits in Switzerland
- Travel arrangements for ~85 employees
- Entering and correcting timesheets of all members within the project department
- Giving administrative support to the department manager (org. charts, meeting set-up)
Education
Further Education - HR Assistant *drop out*
Zentrum Bildung
Baden, SwitzerlandHigh School Diploma - Commercial Apprenticeship
Handelsschule KV
Aarau, Switzerland07.2012
French Boarding School -
Maison Chappuis Institute Des Jeunes Filles
Soyhières, Switzerland07.2009
Skills
Professional:
- Team player
- Hardworking
- Self-motivation
- Communication
- Organization
- Goal-& solution oriented
- Conflict resolution
- Networking
- Able to work very well in multinational environment
Personal:
- Trustworthy
- Empathetic
- Flexible
- Fast learner
- Supportive
- Curious
- Attention to detail
Personal Interests
Ski & Snowboard
Traveling/ discovering new cultures
Cooking
Reading to improve in business-and personal life
Spending time with family and friends
Languages
German
Bilingual or Proficient (C2)
Turkish
Bilingual or Proficient (C2)
English
Advanced (C1)
French
Upper intermediate (B2)
Timeline
Executive Assistant
Hitachi Energy Switzerland Ltd
07.2017 - Current
Executive Assistant
Ernst & Young Ltd
12.2015 - 06.2017
Customer Support Specialist
Möbel Pfister AG
04.2015 - 11.2015
Assistant Project Management
ALSTOM Grid AG
08.2012 - 10.2014
Further Education - HR Assistant *drop out*
Zentrum Bildung
High School Diploma - Commercial Apprenticeship
Handelsschule KV
French Boarding School -
Maison Chappuis Institute Des Jeunes Filles
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