Carla Johanna Gerber

• Supporting the department with professionalism and flexibility
• Managing calendars, including day-to-day and long-term management of meetings, projects, and priorities
• Arranging meetings, travel and logistics, including prioritizing meetings and communicating all relevant details to participants
• Meeting management for the EuCAN Regional meeting and Leadership team meetings (incl. Agenda)
• Directing a high volume of inquiries and matters to the appropriate parties within the Company
• Supporting team building departmental activities
• Expense management and completing Purchase Orders
• Interview scheduling and initial onboarding of new hires
• Balancing conflicting priorities in order to manage workflow, ensure the completion of essential projects and meet critical deadlines
• Work with the Leadership team to collect and assemble information and slide preparation for presentations, projects and strategic planning
• Coordinate special projects, including working collaborative with staff to assure projects meet deadlines
• Build skillsets and networks of other administrative colleagues through coordination of / access to subject matter experts (e.g. Information Technology, Security) and trainings
• Building the ASH (administrative service hub) for the EuCAN Region (resourcing capabilities, connecting ASH and the clusters / countries etc)
• Individual projects such as collating information for an internal newsletter
• Project management for various projects and events
• Coached new employees on administrative procedures, company policies, and performance standards.
• Created and updated records and files to maintain document compliance.
• Supported program operations by preparing and updating documents, reports and spreadsheets.

• Planning of meetings, conferences, speaker agreements, travels and daily meetings for the managing director of Switzerland and Medical Directors for Distributor Markets
• Project Management in various events
• All Administrative Affairs
• Occupy reception and receive telephones
• Meeting coordination (F2F, via telephone, internet or video)
• Close collaboration with internal and external customers
• Preparing various monthly reports
• Expense accounting and budget monitoring
• office supplies order
• Back up for Country Admin
• Preparing contracts and FMV for HCPs and HCOs
• Event planning (Advisory boards, Medical Education events etc.)
• Leading contracting system
• Responsible for Sub Certification of Switzerland (Tracking of all activities engaging an HCP and HCO)
• Prepare Purchase Orders
• Contact person Switzerland for travel matters and travel agency

• Responded to inquiries by answering telephone calls, in-person questions and emails.
• Documented human resources records and maintained confidentiality of sensitive personal information.
• Maintained office supplies, distributed mail and processed invoices for payment.
• Oversaw and managed hiring process and assisted human resources.
• Reviewed and screened applicant resumes to identify qualified candidates.
• Partnered with management team to coordinate on-boarding and off-boarding processes.
• Main contact for new hires and leavers
• Managed the Electronic Applicant Administration
• Accident reports
• Project work
• Budget tracking and invoicing for HR department
• Organized the "future day" event for the kids every year
• All HR related correspondance

(first job after extended maternity leave)

• Main contact for customers and applicants
• Office supplies order
• Coordinating interviews in outlook
• Internal and external shipping (incl. bike courier)
• Entry and maintenance of consultants calendar
• Organize Video Conferences on WEBEX or GoTo Meeting
• Administration of the customer and candidate database
• General admin tasks
• Editing inbox of info@pagepersonnel.ch including feedback to the candidates

• General Administration tasks
• Support of Permitting team (20 pax)
• Meeting and Event organization
• General Project Management

• General administrative tasks
• Expense management
• Travel planning
• Organization of meetings
• Netmeeting coordination
• Video conferences / maintaining system
• Visa applications for various nations and countries
• Conference organization
• Application and Resignations
• Travel management
• Hostes for Dow Chemical booth at K2008 - International Trade Fair No 1 in Plastics and Rubber worldwide (Düsseldorf)
• Various project managment

• Various administrative tasks for Managing Director and other team members
• Coordination of weekly and monthly budget file
• Monthly articles for the internal newsletter
• Meeting organization
• Team building events
• Business travel organization of Managing Director
• Translation of documents from German to English
• Leading and supporting of the apprentice
• Contracting and Communication
• Coordiation and rework of monthly key data reports
• Customer feedback
• Presentation preparation for Managing Director

• Organizing the Managing Directors office

(Messages, Phone, Filing, Travel arrangements, Expense management, Visa applications, Maintain outlook contacts)

• Conference Management

(Meeting scheduling, Hotel arrangements, Registrations, Conference Secretary 2006 in Cape Town, South Africa)

• Administration

(Various administration tasks, Supporting foreign employees in connection with authorities, banks etc. )

• Various Administration Tasks
• Customer relation
• Planning of meeting and events
• Travel planning and scheduling