Dave Hörler

Personal Assistant to the EVP

ICTS Security Consultants Ltd.

06.2016 - Current

Maintained records of all documents related to each project including specifications, change orders, invoices.
Developed and maintained budgeting models to track and project costs.
Developed procedures related to budget creation, maintenance, forecasting, tracking, reporting of expenses.
Monitored spending activity to ensure compliance with approved budgets.
Participated in the development of the annual operating budget.
Prepared monthly reports detailing financial performance against operating plans and forecasts.
Maintained a comprehensive database of all revenue and expense transactions over time.
Compiled data from multiple sources into meaningful reports for management review.
Provided advice and assistance to departmental staff in understanding their respective budgets.
Conducted monthly variance analysis on actuals versus budgets for various accounts.
Created detailed presentations outlining proposed budget scenarios for upper management approval.
Completed monthly operational reviews to check budget compliance and identify areas in need of adjustment.
Compiled current budget data from estimated revenues, expenses and prior budgets.
Developed annual budget and compared actual expenses against projected budget.
Analyzed monthly reports on actual revenue performance and compared with budgeted projections.
Reviewed budgetary data for accuracy and consistency with goals and objectives.
Organized and maintained filing systems for confidential documents.
Scheduled meetings and coordinated materials to be distributed to attendees.
Answered telephones, directed calls, and took messages.
Delivered messages and ran errands.
Reviewed files, records and other documents to obtain information or respond to requests.
Operated photocopiers and scanners, facsimile machines and personal computers.
Collected, counted and disbursed money to complete basic bookkeeping and banking transactions.
Coordinated travel arrangements for office personnel.
Inventoried and ordered materials, supplies and services.
Prepared meeting agendas, attended meetings and recorded and transcribed minutes.
Completed and mailed contracts, invoices or checks.
Coordinated office activities to streamline operations and promote compliance with organizational policies.
Responsible for entering all customer invoices into the system accurately and promptly.
Prepared invoices for customers and tracked payments received.
Maintained financial records and ledgers, ensuring accuracy and compliance with accepted accounting practices.
Provided support in developing budgets, forecasts, cost analysis, and other planning activities.
Performed efficient hard copy and electronic filing of reconciled records and tracking petty cash.
Maintained clerical correspondence via email and phone.
Assisted and supported external and internal audit teams.
Increased efficiency and eased work loads by creating Excel financial recording system.
Maintained sales records with payment details and invoices.
Performed clerical duties such as replying to emails and answering phone inquiries.
Assisted bookkeeper in maintaining accounts receivable and payable.
Collaborated with accounting management to produce accurate and timely financial paperwork and reports for AP and AR, budget administration and year-end closing requirements.
Deposited accounts receivables into client bank accounts.
Matched orders with invoices and recorded required information.
Created proposals for service and product strategies based on marketing data.
Prepared account analysis and reconciliation, including bank statements and intercompany general ledger accounts.
Reconciled bank statements and resolved discrepancies in a timely manner.
Assisted with budgeting by providing data for forecasting.
Investigated and resolved billing issues to maximize cash flow and minimize liabilities.
Provided administrative support to the Project Manager in order to facilitate successful project outcomes.
Assisted with the preparation of presentations, reports and other documents related to projects.
Facilitated communication between team members, stakeholders and external partners involved in the project.
Monitored budgeting activities by tracking expenditures and providing regular updates to management.
Conducted internal audits to ensure compliance with company policies and procedures.
Created and submitted invoices according to the financial schedule.
Provided assistance in preparing monthly financial statements.
Assisted in the development of proposal responses including gathering data from multiple sources and synthesizing it into a cohesive document.
Reviewed customer requirements and prepared cost estimates based on this information.
Collaborated closely with colleagues from other departments to ensure timely delivery of accurate bids.
Compiled pricing proposals for submission to clients, ensuring accuracy and compliance with regulations.
Drafted tender submissions in accordance with customer requirements, including responding to requests for information.
Analyzed data from previous projects to inform future strategies related to bidding activities.
Prepared tender documents, including specifications, conditions of contract and schedules of rates.
Participated in meetings with department heads to discuss findings from internal audit reports.
Verified that processes were being followed according to documented procedures.
Attended external audit reviews and provided support whenever required.
Performed detailed audits of management systems and identified any potential risks or issues.
Identified areas of improvement within the organization's quality management system.
Documented audit results in accordance with established standards and procedures.
Assisted in the development of action plans to address deficiencies found during internal audits.
Developed internal audit plans and schedules for all departments.
Performed audits of operational and financial areas to check compliance.
Reviewed QMS documents such as Quality Manuals, Procedures, Process Flowcharts, for accuracy and completeness.
Monitored progress against corrective action plans as part of follow up activities.
Maintained a database of records related to ISO certifications and audits conducted.

Summary

Overview

Work History

Personal Assistant to the EVP

Education

Business Consultancy BA - International Marketing and Sales

International Baccalaureate (I.B.) -

Skills

Personal Information

Languages

Certification

Universityprojects

Hobbies and Interests

Timeline

Personal Assistant to the EVP

Business Consultancy BA - International Marketing and Sales

International Baccalaureate (I.B.) -

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