Fabien Tonton Mballa
Geneva
Summary
I am eager to effectively contribute in project management, communication, strategic project implementation, analytical skills and gain practical exposure to work in a related project of an international or private organization.
I am a passionate, enthusiastic, and dynamic person who studied Business administration and HR management with a strong understanding of global HR practices and regulations with experience in skills management, job coaching, career management, fundraising, conference coordination as well as sponsor and donor relation, a team player, good speaker, and reliable writer.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Human Resource Focal Point
World Health Organisation
10.2018 - Current
- Company Overview: www.who.int
- Lifecycle support - supporting employee administrative related tasks such as contract preparation, contract amendment, work permit/Legitimation card request, work certificates throughout the employee's lifecycle, from on-boarding to exit. This includes support in preparing employee and internship contracts and getting the required documentation on file, liaising with the Finance team to insure funds availability, liaising with external providers related to payroll, taxes, insurances, travel and overall administration. Carrying out annuals reviews of middle management with a view to developing managerial skills and ensuring succession planning. Conducting exit interviews for separating staff and assists in final arrangements.
- HR Processes & Policies - supporting in strengthening the effectiveness of current HR processes and procedures such as Recruitment, Performance and Induction and support the Head of HR & Administration with regular review and related HR internal communications and implementation.
- Recruitment support - supporting recruitment processes for staff, interns and consultants with hiring managers: preparing and posting job advertisements, prescreening applications, arranging interviews, participating in selection processes where applicable, liaising with candidates and administering pre-employment tests as required, conducting reference checks including administering the Misconduct Disclosure Scheme to ensure alignment with WHO commitments towards the framework, supporting selection and validation processes to final hiring stage, including liaison with Universities, recruitment agencies, and ensure all necessary hiring documentation, employment agreements, and essential policies are signed at point of hire. Welcome new arrivals and organize introductions to the WHO and its guidelines, as well as induction programs. Serve as HR contact for employees and provide support and guidance on HR policies.
- HR reporting monitoring - Building and updating specific HR data sets, reports and checklists. This includes support in accountability mechanisms such as support to Finance, PIIRS, PSHEA/CP and overall Safeguarding among others. Working closely with the Safeguarding Coordinator to ensure that staff all sign the appropriate policies. Ensuring all Secretariat employees have undertaken essential trainings, including safeguarding, gender, anti-fraud and corruption, GDPR, safety and security, and code of conduct. Undertaking research on a range of HR related issues and assist in the preparation of notes and reports.
- Consultant agreements - supporting the hiring of individual consultants: checking references, ensuring all appropriate paperwork is completed by hiring manager with relevant signatures.
- Payroll - ensuring that payroll has the appropriate information and instructions each month to process employee salaries through a variety of external payroll providers.
- Travel - Coordinating deployments, requesting and verifying booked itineraries and issued Travel Requests to ensure compliance with travel policy, relevant entitlements, applicable deals and best travel practices. Ensuring effective and timely action and follow-up on issuance, extension and renewal of UNCs when requested by consultants. Processing visa support letters and following-up requests for visa for consultants.
- Administration and HR support to the WHO others regions (Africa, Asia, Middle East) - HR administration overall support, including assisting on payroll and liaising with payroll provider as needed on questions. Ensuring that all policies are up to date and communicated to staff. Organizing travels, briefings, and others HR issues.
- Www.who.int
Human Resources Business Partner
All Special Kids
07.2016 - 08.2018
- Company Overview: www.allspecialkids.org
- Prepare proposal analysis including written summaries and recommendations for review and action by the Board's Program Committee.
- Develop and maintain a human resources system that meets top management information needs and ensure managerial processes comply with legislation and NGO regulations.
- Manage the full recruitment process including preparation of profiles, job postings, candidate sourcing, collection of all required documentation, interviewing, and candidates' answers.
- Provide support and advice to line managers on all aspects of HR management that include integration of new employees, progress interviews, training, career development, absenteeism.
- Monitor the working hours, oversee and ensure accurate recording of all employee absences in the SAP.
- Ensure that job descriptions are kept up to date with managers.
- Provide guidance and support to managers in the performance appraisal process.
- Manage the offboarding process until final settlement, including exit interviews, work certificates and the appropriate contractual documentation.
- Host events to celebrate company anniversaries and retirements.
- Oversee the analysis, maintenance, and communication of records required by state law, ensuring policies, procedures, and reporting are in compliance.
- Support the with general queries about the payment topics like pricing, procedure compliance and help with data optimization.
- Www.allspecialkids.org
Conference Assistant
Global Ethics Forum
06.2016 - 06.2016
- Company Overview: www.globalethics.net
- Setting deal with hotels and conference venue.
- Travel arrangement for invited speakers and guest including visa invitation and flights.
- Www.globalethics.net
Conference Assistant
Salon International de la Haute Horlogerie
01.2013 - 01.2016
- Company Overview: www.sihh.org
- Following-up with celebrities in collaboration with various units.
- Corresponding with several companies and different offices.
- Updating the GSM (database) for the different installment of donations.
- Assisting the review of financial reports on GSM and other Administrative tasks.
- Www.sihh.org
Reservation Assistant
Fassbind Hotels
Geneva
05.2011 - 06.2013
- Company Overview: www.fassbindhotels.ch
- Welcoming customer, answering questions about Geneva tourism.
- Guiding customer & assisting with various administrative tasks.
- Organized presentations and documents for meeting and conference.
- Maintaining filing of documents, office supply and logistic.
- Counseling financial department and maintaining records of the hotel.
- Www.fassbindhotels.ch
Assistant officer of Finance & Fundraising
GIMUN
05.2010 - 04.2011
- Company Overview: www.gimun.org
- Responsible for the overall budget; coordination of its implementation and follow-up, as well as providing reports of the use of funds.
- Organising fundraising from different partners and donors (the Swiss Federal Department for Foreign Affairs, City Council of Geneva, Council of the State/Canton of Geneva) including correspondence with them.
- Preparing financial statements, coordinating the association's payments of accounts payable and follow-up of receivables, coordinating diverse activities of GIMUN.
- Www.gimun.org
Cleaning and baggage handler
Dnata
Geneva Airport
11.2009 - 05.2010
- Company Overview: www.dnata.ch
- Updating inventory and follow-up of orders.
- After sale service to the customers.
- Www.dnata.ch
Conference Staff
World Climate Conference-3
08.2009 - 09.2009
- Company Overview: gfcs.wmo.int/wwc_3
- Preparation of correspondence and special thematic reports.
- Gfcs.wmo.int/wwc_3
Administrative Assistant
Afriland First Bank Yaoundé
Yaoundé
01.2007 - 04.2008
- Company Overview: afrilandfirstbank.com
- Follow-up of payment of salaries and other allowances.
- Assisting the preparation of the Forecast budget.
- Coordinating the payment of accounts payable.
- Afrilandfirstbank.com
Education
Master of Advanced Studies - Human Resources and careers management
University of Geneva
11.2023
Swiss federal certificate -
Human Resources Assistant
02.2018
Bachelor of Business Administration -
Geneva Business School
06.2012
Bachelor of Business Administration -
Université de Yaoundé 2- Soa
Cameroon06.2007
Baccalaureate of Secondary Education - Scientific Series (A-levels)
Cameroon
Cameroon06.2003
Skills
- GSM
- BMA
- Oracle
- SAP
- BMS
- Good knowledge of Fidelio, opera (Hotel database), Microsoft Access, Microsoft SQL Server
Certification
- 03/01/25, Operational & HR MSF training
- 06/01/17, Ethika Fundraising Training
- 03/01/11, Gimun (time management and oral presentation techniques), Geneva
- 07/01/12, Youth Perspectives: Environmental issues in Contemporary Societies, Geneva
Permit
C
Languages
mother tongue, fluent, Intermediate knowledge
Other Experiences
- Member of HR Geneva.
- Meeting facilitator - World Health Assembly.
- The Organizing Committee, 'La Coulou est à Vous', in charge of accounting and administration in cooperation with the coordination cell of the City Council of Geneva.
- Fundraising Committee, ESN (Erasmus Student Network) Geneva, advising on fundraising strategy, coordinating activities and audit of the annual budget.
Work And Soft Skills
- Communication
- Teamwork
- Management skills
- Customer service
- Leadership
- Creative thinking
- Flexibility
- Detail-oriented
- Problem-solving
- Multitasking
- Interpersonal skills
- Independence
- Adaptability
Timeline
Human Resource Focal Point
World Health Organisation
10.2018 - Current
Human Resources Business Partner
All Special Kids
07.2016 - 08.2018
Conference Assistant
Global Ethics Forum
06.2016 - 06.2016
Conference Assistant
Salon International de la Haute Horlogerie
01.2013 - 01.2016
Reservation Assistant
Fassbind Hotels
05.2011 - 06.2013
Assistant officer of Finance & Fundraising
GIMUN
05.2010 - 04.2011
Cleaning and baggage handler
Dnata
11.2009 - 05.2010
Conference Staff
World Climate Conference-3
08.2009 - 09.2009
Administrative Assistant
Afriland First Bank Yaoundé
01.2007 - 04.2008
Master of Advanced Studies - Human Resources and careers management
University of Geneva
Swiss federal certificate -
Human Resources Assistant
Bachelor of Business Administration -
Geneva Business School
Bachelor of Business Administration -
Université de Yaoundé 2- Soa
Baccalaureate of Secondary Education - Scientific Series (A-levels)
Cameroon
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