Keswantee Mala Coquatrix

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, etc
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Maintained smooth operations through careful management of office workflow and administrative processes.
• Approved travel expenses and reimbursement requests submitted by employees.
• Performed ad-hoc personal errands to fulfil varied support functions.

• Secretary of CP Exco & Operating Committee : preparation of documents, taking minutes, follow up and escalation of decisions taken.
• Budget and cost controlling as well as keeping track and processing of contracts and invoices for COO Office CP
• Management of client contact mailbox and business card validation for CP Switzerland

• Detailed accurate meeting minutes, promptly collating and distributing to managers and directors.
• Coordinated travel itineraries within budget for varying schedule needs.
• Collaborated with admin teams, human resources and finance department on special projects.
• Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.

2009-2010 - Client Administration & Back office

2006-2009_ Investment Banking & Asset Management

• Organisez trips for the Royal Family in Europe (booked hotels, limousines, excursions etc).
• Handled customs formalities for personal belongings
• Arranged medical treatments abroad and provided a follow-up including translation of documents.
• Managed Budget & Forecast
• Liaise with internal and external auditors
• Managed 45/80 foreign employees during regular visits of the family in Europe