Summary
Overview
Work History
Skills
Certification
Phone Numbers
Date of Birth
Languages
Hobbies and Interests
References
Languages
Timeline
Generic

Magali MASSON

Ecublens

Summary

implement and improve admin processes, get an independent position with both internal and external interactions. Work in a stimulating environment. Use my know-how (attention to detail, precise, team support)

committed, proactive, detail oriented and always looking for excellence

Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Hardworking employee with customer service, multitasking and time management abilities. Devoted to giving every customer a positive and memorable experience.

Organized and motivated employee eager to apply time management and organizational skills in various environments. Seeking entry-level opportunities to expand skills while facilitating company growth.

Overview

28
28
years of professional experience
1
1
Certification

Work History

Admin Assistant (Life Sciences, Bioengineering)

Ecole Polytechnique Federale
Lausanne
01.2015 - Current
  • Responsible of all the admin aspects of 1 or 2 labs, assist professors and their teams (up to total 33 people), organise 1 professors’ agenda, finance (invoices, bookkeeping, budget follow-up, forecasts, project’s financial reports), HR (initiate hiring, 1st line to support employee, check salaries, etc), organise a 4 days’ conference for 130 people, orders, organise travels, expenses, support employees and trainees, welcome visitors, absence reports, phone and correspondence (Eng/F), archive.

Administrative Assistant (Market Research)

Philip Morris International
Lausanne
01.2008 - 01.2015
  • Assist 2 vice-presidents, 6 directors and their teams (total 30 people), organise travels and workshops, expenses, support trainees and foreign employees, welcome visitors, absence sheet reports, phone and correspondence (Eng/ F), archive.

administrative assistant (temporary assignments in several departments)

Philip Morris International
Lausanne
01.2006 - 01.2008
  • Assist 3 directors and their teams (total 10 people), organise travels and workshops, expenses, budget follow-up, support trainees and foreign employees, welcome visitors, absence sheet reports, phone and correspondence (Eng/ F), archive.

Business Support (Export Spare Parts & Finance)

Bobst SA
Lausanne
01.2005 - 01.2006
  • Replacement of the export team (12 people with assigned territories, worldwide): quotations and orders, invoicing, export, phone and correspondence (F/ Eng/ Ger)
  • Cashier - responsible for paying back expenses for the whole company.

Business Support (Veneer)

IKEA Trading & Design AG
Allaman
01.2004 - 01.2005
  • Responsible for administration: purchase and sales, support trader, invoicing, import, export, production follow-up, stock controls (inventories in Croatia), non-conformities, phone and correspondence (Eng/ Ger/ F).

Assistant (Sales - Customer Service & Purchasing)

Heraeus Materials SA
Cossonay-Gare
01.2001 - 01.2004
  • Responsible for administration of sales & customer service, as well as purchasing
  • Support salesmen & purchase, invoicing, export, production follow-up, update customers & suppliers database, VAT issues, non-conformities, phone (F/ Eng/Ger), correspondence (F/ Eng).

Business Support (Export)

Compex SA
Ecublens
01.2000 - 01.2001
  • Order entry, invoicing, export, correspondence & phone (F/ Eng)

Business Support (Customer Service)

Bobst SA
Lausanne
01.1999 - 01.2000
  • Customers-machines' database administrator, administrative responsible for project: "getting in 2000" (20'000 letters' mailing), contacts with worldwide's representative (F/ Eng/ Ger), travel organisation & ticketing.

Apprentice Commercial Assistant

Bobst SA
Lausanne
08.1995 - 07.1998
  • Training in various departments: sales, purchasing, customer services, export, human resources, finance, secretary

business support (spare parts)

Oscar Friedheim
London (UK)
01.1998 - 01.1998
  • Order entry, phone calls with European suppliers (Eng/ F/ Ger).

Skills

  • Outlook
  • Word
  • Excel
  • SAP
  • Wordpress
  • Powerpoint
  • Access
  • Galileo
  • Amadeus
  • Project Management
  • Lab Management
  • Life Science
  • Shipment Coordination
  • Sales
  • Office Administration
  • Regulatory Compliance
  • Customer Service
  • Shipment Scheduling
  • Payment Calculation
  • Account Management
  • Data Entry
  • Transportation Coordination
  • Customer Assistance
  • Documentation Skills
  • Clerical Support
  • Compensation/Payroll
  • Employee Relations
  • Administrative Assistance
  • Understanding of HR Policies
  • Human Resources Support
  • Team Player
  • Administrative Support
  • Mail Handling
  • Employee Onboarding
  • Monthly Reporting
  • Yearly Reporting
  • Document Workflow
  • Cash Management
  • Inventory Tracking
  • Payroll
  • Data Analysis
  • Financial Reporting
  • Payment Posting
  • Bookkeeping
  • Interpersonal and Verbal Communication
  • Special Needs Travelers
  • Travel Arrangements
  • International Reservations
  • Executive Travel
  • Hotel Accommodations
  • Regulations and Compliance
  • Reservations Management
  • Credit Card Payments
  • Schedule Coordination
  • Freight Operations
  • Billing Management
  • Shipment Tracking
  • Document Preparation
  • Rate Negotiation
  • Invoice Preparation
  • Customs Compliance
  • Cargo Booking
  • Price Quoting
  • Cost Calculation
  • Paperwork Preparation
  • Relationship Management
  • Time Management
  • Inventory Management
  • Attention to Detail
  • Special Orders
  • Honest and Dependable
  • Goal-Driven
  • Reliable and Responsible
  • Complaint Resolution
  • Delivery Management
  • Customer Engagement
  • Company Policies
  • Event Billing
  • Event Planning
  • Vendor Sourcing
  • Workflow Management
  • Catering Coordination
  • Event Calendar Management
  • Expense Tracking
  • Cost Estimating
  • Logistics Management
  • Contract Negotiations and Administration
  • Operations Oversight
  • Conference Planning
  • Vendor Relations
  • Schedule Management
  • Crisis Management
  • Room Setup and Breakdown
  • Business Administration
  • Menu Planning
  • Database Management
  • Product Delivery Reconciliation
  • Purchasing
  • Product Identification
  • Inventory Control

Certification

CFC employe de commerce at Ecole Professionnelle Commerciale de Lausanne (EPCL)

Phone Numbers

021 691 8740

076 366 8740

Date of Birth

 02/03/78

Languages

  • French, mother tongue
  • English, good knowledge, written and spoken, First Certificate of English
  • German, knowledge, written and spoken, Zertifikat Deutsch als Fremdsprache

Hobbies and Interests

  • Walking
  • Skiing
  • Diving

References

under request

Languages

French
First Language
English
Advanced (C1)
C1
German
Elementary (A2)
A2

Timeline

Admin Assistant (Life Sciences, Bioengineering)

Ecole Polytechnique Federale
01.2015 - Current

Administrative Assistant (Market Research)

Philip Morris International
01.2008 - 01.2015

administrative assistant (temporary assignments in several departments)

Philip Morris International
01.2006 - 01.2008

Business Support (Export Spare Parts & Finance)

Bobst SA
01.2005 - 01.2006

Business Support (Veneer)

IKEA Trading & Design AG
01.2004 - 01.2005

Assistant (Sales - Customer Service & Purchasing)

Heraeus Materials SA
01.2001 - 01.2004

Business Support (Export)

Compex SA
01.2000 - 01.2001

Business Support (Customer Service)

Bobst SA
01.1999 - 01.2000

business support (spare parts)

Oscar Friedheim
01.1998 - 01.1998

Apprentice Commercial Assistant

Bobst SA
08.1995 - 07.1998
Magali MASSON