Maria Georgopoulou
Office Manager/Administrator
Zürich
Summary
Experienced Administrative Assistant-Office Manager with a proven track record in providing top-tier office support. Expertly manages multiple projects, schedules, and processes to ensure seamless office operations. Proficient in utilizing software technologies to optimize procedures and enhance productivity. Strong communicator with excellent interpersonal skills and a background in customer service.
Overview
2025
2025
years of professional experience
13
13
years of post-secondary education
4
4
Certifications
4
4
Languages
Work History
Office Manager
Lightium AG
Zürich
7 2024 - 10.2024
- Operational Management: Streamlined office procedures to boost efficiency and meet evolving startup demands
- Financial Oversight: Oversaw budgeting, negotiated cost-effective contracts, and managed vendor relations for office needs
- Communication Facilitation: Served as the key communication link between staff, management, and stakeholders
- Event Coordination: Led corporate events and team-building activities, enhancing company culture and engagement
- Facilities Management: Managed office space, including renovations and space planning, to ensure a safe and inviting environment
- HR Support: Supported HR tasks, including onboarding, to improve staff welfare and compliance
IT Project Manager
Eight
Patras
08.2023 - 04.2024
- Coordinated the full lifecycle of IT projects, overseeing all stages from UX, UI, front and back-end development, testing, to the delivery of the final product
- Ensured adherence to required quality standards throughout the project, with a focus on conducting testing and quality assurance activities meticulously
- Managed changes to project scope, schedule, and budget, documenting and communicating adjustments to stakeholders
- Built and led the project team, providing unwavering leadership, motivation, and support to team members
- Generated comprehensive reports aligned with key performance indicators (KPIs), facilitating informed decision-making and project evaluation
Office Manager- Assistant Accountant
I. Christopoulos Accounting and Tax office
Patras
04.2022 - 01.2023
- Worked directly with managers to coordinate scheduling, meeting agendas, operational support and technical training
- Provided strong clerical support to the corporate team of 22+ employees
- Resolved routine administrative problems and answered inquiries concerning the operations of several departments
- Contributed to the development of sales strategies for one of the biggest Greek green renewable energy companies, resulting in a 30% increase in gross profit
- Provided advisory services on financial matters, including bank financing, business planning, and tax compliance
- Monitored companies' financial performance monthly, offering specialized advice based on financial analyses
- Utilized SAP software for financial management and accounting tasks, ensuring accuracy and efficiency
Customer Service Representative
Beautiful Company IKE
Athens
02.2019 - 03.2020
- Handled customer inquiries and provided effective solutions in a timely manner
- Managed and resolved customer complaints to ensure satisfaction
- Processed orders, forms, applications, and requests with accuracy and efficiency
- Utilized CRM software to document customer interactions and track issues
- Coordinated with other departments to resolve issues and improve customer experience
- Delivered product and service information to customers and assisted with decision-making
- Followed up with customers to ensure their issues were resolved and their needs were met
- Participated in training sessions to stay updated on product knowledge and customer service best practices
Administrative Assistant-Office Coordinator
Orthopedic research and education center, EKPA
Athens
01.2014 - 01.2015
- Ensured cleanliness and orderliness in office areas, such as the reception and meeting spaces
- Managed the reception and dispatch of incoming and outgoing mail, packages, and deliveries to ensure prompt delivery
- Executed departmental protocols and guidelines to improve operational effectiveness
- Served as a key intermediary between the administrative office and other departments
- Fostered strong communication between administrative staff, faculty, and program staff
- Prepared and distributed correspondence, reports, and presentations and implemented corporate or departmental policies, procedures, and service standards in conjunction with management
- Managed office supply inventory ordered supplies as needed and ensured adequate stock levels
Education
Associate of Applied Science - Department of Mechanical and Aeronautical Engineering
University of Patras
Patras, Greece 09.2020 - 03.2023
Associate of Applied Science - Department of Chemical Engineering
University of Patras
Patras, Greece 09.2018 - 10.2020
Master of Science - Chemical Biology
University of Patras
Patras, Greece 09.2015 - 03.2018
Bachelor of Science - Chemistry
University of Patras
Patras, Greece 01.2009 - 01.2015
Skills
Project Management
HR Policies
Stakeholder Management
Corporate Financial Reporting
Communicational and Interpretational Skills
Customer Focused Service
Organizational Skills
Certification
Google Project Management: Professional Certificate
References
- Panayiotis J. Papagelopoulos, MD, DSc, FACS, (+30) 6944267976
- H.J. Christopoulos, Accountant, (+30) 2610 322507
Timeline
IT Project Manager
Eight
08.2023 - 04.2024
Office Manager- Assistant Accountant
I. Christopoulos Accounting and Tax office
04.2022 - 01.2023
Associate of Applied Science - Department of Mechanical and Aeronautical Engineering
University of Patras
09.2020 - 03.2023
Customer Service Representative
Beautiful Company IKE
02.2019 - 03.2020
Associate of Applied Science - Department of Chemical Engineering
University of Patras
09.2018 - 10.2020
Master of Science - Chemical Biology
University of Patras
09.2015 - 03.2018
Administrative Assistant-Office Coordinator
Orthopedic research and education center, EKPA
01.2014 - 01.2015
Bachelor of Science - Chemistry
University of Patras
01.2009 - 01.2015
Office Manager
Lightium AG
7 2024 - 10.2024
Similar Profiles
BENJAMIN MIEKISIAKBENJAMIN MIEKISIAK
Market Area Head Emerging Markets at UBS AG / CREDIT SUISSE AGMarket Area Head Emerging Markets at UBS AG / CREDIT SUISSE AG
MICHELE SIMMENMICHELE SIMMEN
Executive / Operational Assistant at Simulands AG / SwissVortex AGExecutive / Operational Assistant at Simulands AG / SwissVortex AG
Diana CalifanoDiana Califano
Legal & Compliance Assistant (40-60%) at Juris Audit AG (AML Revisions AG)Legal & Compliance Assistant (40-60%) at Juris Audit AG (AML Revisions AG)