Martina SEIDEL NASRI
Sion
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.y
Overview
33
33
years of professional experience
Work History
Executive Assistant ENG/FR
GSK - Novartis Consumer's Health
01.2017 - 01.2018
- Assist the Medical Excellence Leader, R&D department in all aspects of administration
- Regulatory Affairs Manager
- Meeting organization, teleconference, video
- Task Orders, purchase orders and office supplies on CERPS an SAP program.
- Contract handling on CLM; travel booking with an online tool. Expense claims
Admin Assistant FR/ ENG
IUCN
01.2015 - 01.2016
- Programme Assistant for Global Economics and Social Science Programme
- Handle all administrative aspects of projects and related contracts.
- Process invoices, purchase orders and time sheets to be charged to the projects and work with finance, enter budgets.
- Prepare Travel authorization forms, book travel and apply for visas when needed.
- Submit travel expense claims through ERP System.
Trilingual Assistant FR/GER/ENG
Generali Assurances
01.2013 - 01.2014
- Support Chief Non-Life Officer and other members of the Management
- Organizing Meetings/Trainings and Workshops, taking meeting notes FR/GER
- Preparing presentations including translations FR/GER FR/ENG GER/EN
Executive Assistant to VP Petcare Division
Procter & Gamble
01.2007
- General Administration - travel and logistic support for VP and Lead Team
- Expense Reporting - Office Supply ordering
- Purchase Requisitions and Purchase orders submission trough EBP (SAP)
- Department Office Move Supervisor for internal moves
- Outlook implementation team - department migration from Lotus Notes
- Department Meeting Organization including P&G Kids Xmas Party (700 participants)
Administrative Assistant
UOP CH Sàrl / a Honeywell Company
01.2008 - 01.2012
- Set up the running of a new office: help UOP CH Sàrl establish their EMEA Operations Dept transferring from England and other European countries to Ecublens and then to Rolle.
- General Administration - travel and administrative support for 7 persons.
- Implementation of filing and archiving systems for the Legal Dept. and all office administration.
- Assist Legal Specialist by handling contract administration - submission for approval and signing.
- Filing, scanning and dispatching Fully Executed Contracts. Closing filing and archiving legal files.
- Official document preparation: certificates of origin, invoices for attestation/legalization by the Chamber of Commerce and Embassies/Consulates.
- Set up of procedures for purchase order processing (tracking, filing, transmission for handling)
- Help arriving and leaving expats - Contact with local companies, translation of official letters
- Provide basic training and help temporary or new employees to integrate the team quickly.
Administrative Assistant
Caterpillar Sàrl
01.2002 - 01.2006
- 2002-2004 Administrative Assistant for 3 Product Managers Product Development Department
- 2004-2006 Assistant to Department Head Marketing, Europe Region
- Calendar Management (travel and meeting) for Manager and direct reports.
- Meeting Planning: logistics for in house, offsite and department meetings, Dealer events.
- Manage and support communication flow within the Department
- Single point of contact for the Manager's office, the Finance Team based in Geneva and 6 Area Offices based across Europe (80 persons) and external customers / suppliers
- Management and supervision of all aspects of travel arrangements - Travel Expense Reporting
- Purchase Requisitions and Purchase orders (through my filing cabinet an SAP system)
- Update Europe Dealer profiles on a yearly basis.
Various Assistant jobs - Customer Service Supervisor
01.1985 - 01.2002
- General office administration
- Assist C level Managers
- Set up of a new office arriving to Switzerland - set up of local suppliers, contact with local companies, translation of letters, Support newcomers
- Assist Legal Specialist by handling contract administration, submission for approval and signing.
- Filing, scanning and dispatching Fully Executed Contracts. Closing, filing and archiving legal files.
- Paper preparation for General Assemblies and other important meetings;
- Creation of filing systems and procedures for the handling of customer orders;
- Organization of meetings - handling all logistics (conference room bookings and set up, video conferences, hotel bookings, dinners, outings and team building)
- Written language skills: independent correspondence, email and group communication writing.
- Spoken language skills: Worldwide telephone contacts (Customer Service) - customer orders and special cases handling, represent Caterpillar as a hostess at yearly exhibits Bauma in Munich and Samoter in Verona.
Education
Diplôme d'études commerciales - section gestion
Ecole supérieure de Commerce
Lausanne, VDTOEFL - Test of English as a Foreign Language
Community College of Marin
San Francisco, CAKrauthammer Management Certificate -
Skills
- MS Office Suite 365 and earlier versions: Word - PowerPoint - Excel - Outlook, Lotus Notes
- Internet researches and navigation
- SAP - Processing invoices and orders
- Concur: expense reporting and online booking tool
- Publication Softwares: Quark Express, Adobe In Design
- Update/preparation of directory layouts, mailing lists and databases
Additional Information - Current Activity
Since 2018 I have been travelling and taking care of my Grandchild and other kids and helping in a restaurant.
Languages
French
Bilingual or Proficient (C2)
English
Bilingual or Proficient (C2)
German
Bilingual or Proficient (C2)
Italian
Intermediate (B1)
Timeline
Executive Assistant ENG/FR
GSK - Novartis Consumer's Health
01.2017 - 01.2018
Admin Assistant FR/ ENG
IUCN
01.2015 - 01.2016
Trilingual Assistant FR/GER/ENG
Generali Assurances
01.2013 - 01.2014
Administrative Assistant
UOP CH Sàrl / a Honeywell Company
01.2008 - 01.2012
Executive Assistant to VP Petcare Division
Procter & Gamble
01.2007
Administrative Assistant
Caterpillar Sàrl
01.2002 - 01.2006
Various Assistant jobs - Customer Service Supervisor
01.1985 - 01.2002
TOEFL - Test of English as a Foreign Language
Community College of Marin
Krauthammer Management Certificate -
Diplôme d'études commerciales - section gestion
Ecole supérieure de Commerce
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