MICHELE SIMMEN
Zurich
Summary
Highly and self-motivated, team player with strong organizational and interpersonal skills. Various experiences in Administration, Finance and Digital Media. Always looking to learn new skills, take on extra responsibilities, and grow professionally. Coordinated Personal Assistant polished in supporting busy company owners and leadership. Expertly assists with both business and personal requirements to promote productivity. Highly organized with talent for multitasking using superior time management and decision-making abilities.
Overview
11
11
years of professional experience
Work History
Executive / Operational Assistant
Simulands AG / SwissVortex AG
Zurich
11.2020 - Current
- Streamlined scheduling and communication for CEO and executive team.
- Handled expenses and travel coordination.
- Coordinated logistics for a variety of corporate functions.
- Managed IP administration processes.
- Managed accounts payable by handling invoice processing and expense tracking.
- Enhanced efficiency of human resources workflows.
- Supported the transition of new hires and outgoing staff.
- Managed contracts.
- Procurement
Executive Assistant
SwissRe Ltd
Zurich
01.2019 - 02.2020
- Assisted CCO and Compliance Management Team with administrative duties in a fast-paced setting.
- Managed deliverables across the department, guaranteeing timely task completion.
- Managed PO creation, expense reports, accruals, and invoice processing.
- Oversaw logistical and administrative support for worldwide Compliance workshops.
- Coordinated monthly global Compliance Community calls.
- Coordinated itineraries for global business trips.
- Coordinated and arranged internal and external meetings, including reserving rooms and organizing catering.
- Posted up-to-date and pertinent information on Compliance Org charts.
Data Migration Clerk - Project Contractor
SwissRe
Zurich
08.2018 - 12.2018
- Examined techniques for converting current data to a new format.
- Developed and updated new site pages.
- Transferred pages from old CMS to new CMS for website updates.
- Guided content owners through effective CMS usage training.
- Designed new solutions for optimizing migration processes.
Data Migration Clerk - Project Contractor
Price Waterhouse Coopers
Zurich
09.2016 - 07.2017
- Ensured data accuracy through systematic testing and validation.
- Evaluated and reviewed functionality of migration upload tools.
- Delivered necessary documents supporting change initiatives.
- Trained employees and clients on accurate system usage.
- Transferred data from legacy CMS to modern CMS.
- Administered support for archiving tasks.
Business Development Assistant
Hult International Business School
Luzern
12.2014 - 11.2015
Accounts Payable Clerk
Education First Ltd
Luzern
06.2014 - 11.2014
Education
Bachelor of Arts - Applied Psychology
University of Stellenbosch
12.2006
High School Diploma -
Outeniqua High School
01.2000
Skills
- Microsoft Office Proficiency
- Kofax Software Proficiency
- Basware Proficiency
- Salesforce Administration
- Proficient in MS SharePoint
- HTML Implementation
- Experience with Lotus Notes
- Magnolia Cultivation Knowledge
- User Engagement Optimization
- Microsoft Teams Proficiency
- Asana Task Coordination
- Egnyte Platform Expertise
- Proficient Abacus User
- Dynamics
- Docusign Expertise
- Yokoy Proficiency
- Procurement Expertise
- Administrative skills
- Communication skills
- Staff motivation
- Facility management
- Team player
- Executive support
Languages
English
First Language
German
Elementary (A2)
A2
Afrikaans
Proficient (C2)
C2
References
References available upon request.
Timeline
Executive / Operational Assistant
Simulands AG / SwissVortex AG
11.2020 - Current
Executive Assistant
SwissRe Ltd
01.2019 - 02.2020
Data Migration Clerk - Project Contractor
SwissRe
08.2018 - 12.2018
Data Migration Clerk - Project Contractor
Price Waterhouse Coopers
09.2016 - 07.2017
Business Development Assistant
Hult International Business School
12.2014 - 11.2015
Accounts Payable Clerk
Education First Ltd
06.2014 - 11.2014
Bachelor of Arts - Applied Psychology
University of Stellenbosch
High School Diploma -
Outeniqua High School
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