Murielle Leutwiler

• Supporting the CEO in daily business as well as specific tasks and projects
• Assist the CEO with business development and marketing tasks
• Communicative interface with various stakeholders inside and outside the company
• Invoicing of suppliers, client projects and services
• Preparatory for external bookkeeping and payroll accounting
• Preparing mood / design presentations for projects
• Responsibility for the Showroom
• Responsibility for office management
• Organizing Team Events

Office Management:

• Plan in-house or off-site activities, like parties and conferences; Schedule in-house and external events
• General admin
• Maintaining the website ( Created/refreshed the new website)
• Responsible for the Inbound marketing project
• Arrange travel and accommodations for the CEO
• Managing the calendar of the CEO
• Taking minutes for Operation meeting
• Manage contract and price negotiations with office vendors and service providers
• Coordinate repairs and maintenance work
• Process employees’ requests and provide relevant information
• Maintain the office condition and arrange necessary repairs
• Manage office supplies stock and place orders
• Handling incoming/outgoing mail shipments
• Book and arrange meeting rooms as required
• Coordinate with IT department on all office equipment
• Provide general support to visitors

Human Resources:

• Management of recruitment and new hire application process - pre-screening and testing applicants; interview scheduling, and applicant correspondence
• Assist in payroll preparation by providing relevant data, like vacation and sick leaves
• Raising HR concerns with the Executive Management
• Overseeing employee contracts and offer letters
• Maintaining company handbook and directives
• Maintaining employee records (promotions, salary, leave, etc.)
• Providing line managers with HR support as required
• Ad-hoc employee queries
• Responsible for creating, improving, maintaining, and sharing online content (e.g. LinkedIn)

• Provide administrative support to the management team
• Preparation and organization of internal and external meetings
• Manage executives' daily schedules and maintain their calendars
• Research, preparation and provision of analyses as well as bases for decisions
• Travel arrangements for CEO and COO
• Substitution of the Executive Assistant during absences
• Correspondence in English and German
• Preparation of presentations for COO
• Work closely with other members of the executive team on a variety of ad-hoc projects
• Support of the executive management regarding internal/external communication
• Support of the Executive Assistant in private and work related matters of the CEO and COO
• Control and preparation of monthly expense reports
• Managing Agenda/Minutes for C-level meetings

• Managed executive calendars, scheduling meetings and appointments, and coordinating travel arrangements to optimize time and efficiency.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as required.
• Handled confidential and sensitive information with discretion and tact.
• Planned offsite days for groups ranging from 10 to 100 people.
• Coordinated team activities/workshops for the Technology department.
• Processed travel expenses and reimbursements for the executive team and senior management.