Zoltan Gazdag
Founex
Work Preference
Summary
Highly organized and dependable Executive and HR Assistant with over a decade of experience supporting senior leadership and managing complex administrative, HR, and coordination tasks in international and multicultural environments. Known for a positive, proactive approach, strong interpersonal skills, and ability to handle sensitive information with discretion. Expertise in prioritizing competing demands while ensuring seamless day-to-day operations contributes to organizational efficiency and success. Committed to fostering collaborative relationships that enhance team performance and drive results.
Overview
18
18
years of professional experience
3
3
Languages
Work History
Executive Support Associate – Division of Strategic Planning and Results (DSPR)
UNHCR, Geneva HQ
10.2023 - 12.2026
- Provide high-level executive assistance to the Director, including calendar and meeting coordination, mission planning, and stakeholder liaison
- Coordinate with Deputy Directors and other units for document approvals, meeting arrangements, and follow-up
- Manage international travel logistics: booking, visas (via CIBTVisas), and coordination with field offices
- Ensure timely execution of administrative tasks and proper documentation flow
Senior HR Assistant – Assignments Management Section (AMS)
UNHCR, Geneva HQ
09.2022 - 10.2023
- Managed medical and special constraints tracking for staffing
- Supported preparation and documentation for the Joint Review Board meetings
- Monitored job requisition pipelines and ensured timely updates
Senior HR Assistant – Resource Management Unit, Division of Resilience and Solutions (DRS)
UNHCR, Geneva HQ
03.2022 - 09.2022
- Published vacancy notices on internal and external platforms
- Screened applications and coordinated with hiring managers
- Liaised with UNOPS on contracts and payroll issues
- Ensured compliance with internal HR and clearance procedures
Senior Administrative Assistant – Change Management Section
UNHCR, Geneva HQ
09.2017 - 06.2020
- Provided executive support to the Director and Change Management team
- Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
- Organized internal and external meetings, workshops, and logistics
- Maintained and monitored the section’s budget in FOCUS
- Liaised with Procurement and IT for onboarding, equipment, and contractor support
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Enhanced communication within the organization by managing internal and external correspondence promptly and professionally.
Senior Administrative Assistant – Legal Affairs Section
UNHCR, Geneva HQ
12.2016 - 09.2017
- Handled full administrative support including travel, leave plans, and event logistics
- Assisted and processed recruitment for staff, consultants, and interns
- Monitored budget expenditures and managed documentation in MSRP
- Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
- Managed sensitive information with utmost discretion to maintain confidentiality at all times.
- Contributed to a positive work environment by fostering strong working relationships with colleagues across departments.
Senior HR Assistant – Division of International Protection / Affiliate Workforce
UNHCR, Geneva HQ
06.2016 - 11.2016
- Issued contracts and managed HR processes for consultants and interns
- Supported recruitment, advertising, and payment workflows
- Maintained internal workforce tracking and HR support tools
Senior HR Assistant – Affiliate Workforce Unit
UNHCR, Budapest
07.2013 - 12.2015
- Reviewed and processed ICA and consultant documentation in line with UNOPS and UNHCR policies
- Conducted quality assurance on TORs and contracts globally
- Handled HR mailbox management, database updates, and reporting
- Led improvements in intern tracking, needs assessments, and database testing
Communications & Marketing Coordinator
CEEWEB for Biodiversity, Budapest
07.2012 - 03.2013
- Engaged with donors and partners, organized events, and managed media outreach
- Maintained CRM for sponsors and coordinated internal communication
Press Officer
Ministry of Finance, Budapest
04.2009 - 11.2010
- Drafted press releases, briefings, and media responses
- Organized press events and developed relationships with journalists
Finance Assistant
Kelly Integrated Transport Services, London
08.2006 - 05.2008
- Processed invoices, subcontractor expenses, and wage calculations
- Maintained financial tracking reports and participated in internal communications and event planning
Education
BA - Communications & Cultural Event Management
Milton Friedman University (formerly Zsigmond Király)
01.2007
Skills
Executive & Administrative Support
Calendar, Travel & Meeting Management
Human Resources Operations
Recruitment & Contract Administration
Stakeholder management
Document Management & Compliance
Budget Monitoring
Event Planning & Coordination
Multicultural Communication
Tools: MS Office, Workday, Oracle, Zoom, SharePoint
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Support Associate – Division of Strategic Planning and Results (DSPR)
UNHCR, Geneva HQ
10.2023 - 12.2026
Senior HR Assistant – Assignments Management Section (AMS)
UNHCR, Geneva HQ
09.2022 - 10.2023
Senior HR Assistant – Resource Management Unit, Division of Resilience and Solutions (DRS)
UNHCR, Geneva HQ
03.2022 - 09.2022
Senior Administrative Assistant – Change Management Section
UNHCR, Geneva HQ
09.2017 - 06.2020
Senior Administrative Assistant – Legal Affairs Section
UNHCR, Geneva HQ
12.2016 - 09.2017
Senior HR Assistant – Division of International Protection / Affiliate Workforce
UNHCR, Geneva HQ
06.2016 - 11.2016
Senior HR Assistant – Affiliate Workforce Unit
UNHCR, Budapest
07.2013 - 12.2015
Communications & Marketing Coordinator
CEEWEB for Biodiversity, Budapest
07.2012 - 03.2013
Press Officer
Ministry of Finance, Budapest
04.2009 - 11.2010
Finance Assistant
Kelly Integrated Transport Services, London
08.2006 - 05.2008
BA - Communications & Cultural Event Management
Milton Friedman University (formerly Zsigmond Király)