Summary
Overview
Work History
Education
Skills
Languages
Affiliations
References
Timeline
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Ivana Ninkovic

Ivana Ninkovic

Aarau

Summary

Detail-oriented Accounting and Administrative Assistant with extensive experience in finance and HR within public institutions. Proficient in invoice processing, financial reporting, and client support, ensuring accuracy and efficiency. Recognized for quick adaptability to business software and delivering high-quality results in collaborative environments. Holds a Cambridge B2 English certificate and committed to enhancing professional communication skills through further language training.

Overview

5
5
years of professional experience

Work History

Accounting Assistant

Kanton Aargau, Departement Gesundheit und Soziales
Aarau
04.2024 - Current
  • Administered full processing and oversight of quarterly asylum-related settlements for municipalities in Canton of Aargau.
  • Manage and evaluate monthly calculation sheets for clients within asylum sector.
  • Compilation of cost overviews for rejected asylum seekers and recognized refugees
  • Processing of quarterly financial reports for refugee cases
  • Creation and maintenance of internal documentation, including guides and knowledge databases
  • Coordination and clarification of inquiries from municipalities, clients, and external agencies

Human Resources Intern

Kanton Aargau, Departement Gesundheit und Soziales
Aarau
02.2023 - 03.2024
  • Administrative support throughout the entire employee lifecycle, from onboarding to offboarding
  • Handling employment contract processes for entries, exits, and changes, including notifications to internal and external parties
  • Management of the time-tracking tool Interflex, including updating master data and balances; providing user support for staff
  • Coordination of service anniversary, retirement, and exit processes
  • Departmental maintenance of HR systems
  • Collaboration with internal departments and units, including ensuring interfaces with payroll functions
  • Administration of the ticketing system, HR mailbox, and internal mail distribution
  • Management of parking space allocations, as well as key and access control for the department's General Secretariat

Administrative Intern

Swiss Federal Railways (SBB)
Zurich
07.2021 - 07.2022
  • Scheduling and calendar coordination for the Head of Rail Production Planning
  • Support in a variety of administrative tasks and projects
  • Assistance with organizing meetings, workshops, and events
  • Creation of presentations and documentation
  • First point of contact for internal and external clients/partners
  • Processing and accurate filing of documents and records
  • Handling written and telephone inquiries
  • Processing incoming and outgoing mail

Administrative Intern

City Personal
Aarau
03.2020 - 04.2020
  • Processing absence notifications for temporary employees
  • Assisting with updating candidate dossiers in the applicant pool
  • Entering and maintaining candidate records in the system and filing documentation
  • Drafting and sending rejection letters
  • Supporting the preparation of reports and timesheets
  • Managing job postings on online platforms and writing job advertisements
  • Sending payslips to employees and invoices to clients
  • Performing general administrative tasks and supporting recruitment consultants
  • Assisting in recruitment processes: candidate sourcing, dossier preparation, and dispatch

Education

Swiss Federal Diploma in Business Administration (EFZ) And Vocational Baccalaureate - Business Administration And Economics

Alte Kantonsschule Aarau (AKSA)
Aarau, Switzerland
06-2022

High School Diploma -

Kreisschule Chestenberg, Bezirksschule
Möriken-Wildegg
06-2018

Skills

  • Reliability
  • Quick learning
  • Attention to detail
  • Team collaboration
  • Communication skills
  • Adaptability
  • Pressure management
  • Customer orientation

Languages

German
First Language
Serbian
Proficient (C2)
C2
English
Upper Intermediate (B2)
B2

Affiliations

  • Volleyball
  • Fitness
  • Traveling
  • Playing guitar

References

References available upon request.

Timeline

Accounting Assistant

Kanton Aargau, Departement Gesundheit und Soziales
04.2024 - Current

Human Resources Intern

Kanton Aargau, Departement Gesundheit und Soziales
02.2023 - 03.2024

Administrative Intern

Swiss Federal Railways (SBB)
07.2021 - 07.2022

Administrative Intern

City Personal
03.2020 - 04.2020

Swiss Federal Diploma in Business Administration (EFZ) And Vocational Baccalaureate - Business Administration And Economics

Alte Kantonsschule Aarau (AKSA)

High School Diploma -

Kreisschule Chestenberg, Bezirksschule

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Ivana Ninkovic